Sales & Customer Service Assistant Job Opening – Vital Leaf, Portland

Vital Leaf
June 17th 2019

COMPANY: Vital Leaf, Inc
LOCATION: Portland, OR
TYPE: Full-time
SCHEDULE: Mon-Fri COMPENSATION: $32,000-$37,000

Sales & Customer Service Assistant

Along with a resumé, candidates must submit a written cover letter that demonstrates prior experience and alignment with company values. Candidate must have at least 5 years of professional experience with positive references.


Vital Leaf is seeking a Sales & Customer Service Assistant to provide excellent customer care and sales support to the Sales Manager.


●  Serve as primary B2B Customer Service interface at Vital Leaf, answering calls, and forwarding messages as needed

●  Daily task of approving, inputting, and releasing orders into the Inventory Management system

●  Proficiency with Excel, Google Docs, & SalesForce or similar CRM system required, with excellent

proficiency with Data Entry and fast typing

●  Serve as primary point of contact for all independent sales reps

●  Support Sales Manager in the management of all B2B functions : Follow up/initiate contact with accounts, field wholesale applications and/or provide links, send samples as needed, carry accounts through onboarding and first order process, providing POS or other support as needed for successful sales; serve as ongoing point of contact for these customers (secondary point of contact if they work through an independent sales rep).

●  Ensure proper training for Independent Sales reps by sharing training materials, providing training on the B2B ordering system, and providing assistance when needed for promos or special deals

●  Provide reps regular updates on pricing, sales terms, new products, and promotions

●  Assist Independent Sales Reps’ product samples per the Vital Leaf samples policy and budget for Independent Reps

●  Collect feedback from Independent Sales Reps regarding their accounts and help bring any problems to resolution

●  Assist Sales Manager in fielding questions from store buyers and provide product information, details, certifications, or lab tests, new item paperwork, etc.

●  Manage list of Current Brick-and-Mortar Stockists (to keep on website)

●  Maintain leads & input data and potential account information into the CRM database

●  Identify unique selling opportunities (eg., Open air markets, holiday fairs, cannabis events, subscription boxes, etc.)

●  Represent Vital Leaf at Tradeshows, Sales events, Promotional opportunities, demos which may, on occasion require weekend work.


●  An upbeat, positive, can-do attitude. We are looking for someone completely committed to an optimistic work environment and collaboration amidst company growth and an ever-changing industry. Must be comfortable working in a startup environment with a high level of ambiguity and change without getting overwhelmed easily.

●  Customer-focused. Prioritizes the customer experience and perspective, striving to deliver clean, effective, and attractive messaging and designs to capture the target customer base and support company efforts to be a trusted household brand.

●  Resourceful & strategic. Shows initiative and resourcefulness to solve problems recognizes and resolves issues that are ambiguous or challenging and able to identify alternatives and present approaches to solve complex problems while thinking in terms of contingency plans. This person does not let obstacles stand in their way and utilizes available resources.

●  Mature communicator. Both written and verbal communication is clear, organized, respectful, considerate, timely, and effective. When confusion or conflict arises, candidate is talented at finding solutions, working through issues, and maintaining strong relationships both internally and externally.

●  Team-oriented, honest, and reliable. Candidate can show a track record of cultivating collaborative partnerships at all levels and departments of an organization.

●  Detail oriented. Detail-oriented and organized, especially in writing and communication. Pays attention to detail in regards to product information such as pricing, discounts, payment terms, ingredients, order quantities, and shipping/billing information.

●  Effective time management. Candidate must manage time and multiple tasks effectively and be willing to work in a fast paced environment with tight deadlines.

●  Technically Competent – This position requires the candidate be computer savvy and proficient with CRM applications, google drive, word processing, and spreadsheets.

As a startup, all employees wear many hats at Vital Leaf. We are looking for someone that’s extremely flexible and willing to jump in as needed, wherever that may be. Whether it be helping package and pack orders, take customer service calls, or make a delivery, we are looking for team players!


This position, like all of our positions, must maintain a superior level of service to fellow employees, company partners, vendors, and customers. Vital leaf team members are expected to represent the company by adhering to higher values of transparency and accountability, as well as demonstrating clear and respectful communication skills within the organization and externally. Our people treat each other, our customers, and our vendors with dignity, consideration, open-mindedness, and respect. By valuing diverse styles and skills, recognizing each individual’s contribution, and staying open to each other’s perspectives, vital leaf cultivates an environment of innovation and collaboration—which pays off in the way we solve problems together to further create an amazing company culture. Each of us is committed to supporting a culture of vitality and committed to bringing this exceptional brand on a national level.


To apply, email your resumé, cover letter, and 2-3 references to with the job title in the subject line. Upon acceptance of this position, the candidate will uphold the values of the company and sign an employee agreement confirming their accordance with all the terms herein.

It is the policy of vital leaf not to discriminate against any employee or applicant for employment because of their race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability, or because he or she is a protected veteran.